Responds to email on director’s and associate director’s behalf as assigned, Provides administrative oversight to projects managed by the director and associate director by managing due dates and important milestones with associated reminders, ensuring completion dates are met. Includes coding invoices, Makes travel and guest arrangements for Director and Associate Director, as well as staff attorneys, Organizes and maintains files and records (written and electronic), Maintains procedures to ensure consistent performance of routines, Completes other secretarial duties (e.g. All rights reserved. This person must display the essence of professionalism by maintaining a high degree of tact, sensitivity and integrity at all times; must be able to demonstrate a strong level of relational and communication skills, including how to disseminate information, Must be able to communicate superbly in a variety of settings; function well within a diverse workforce, church setting, Must have an understanding of cross-cultural contexts and know how to develop and work with networks, The successful candidate will be a sharp, efficient, competent, positive person, with a great work ethic, keen attention to detail, the ability to prioritize workload, meet deadlines, take initiative and multi-task, 3-5 years of experience minimum in the area of project and people management, Ability to manage and complete projects in a timely manner, without direct supervision, Must possess both functional and generalist administrative and supervisory experience, as well as highly proficient organizational skills, including producing minutes of Board meetings, Must be able to demonstrate excellent interpersonal and communication skills, both verbally (including over the phone) and written skills, Computer savvy, a quick learner, be flexible to work needs and have a flexible leadership style, Five (5) to seven (7) years in related field are required, Will need to adapt procedures, processes and techniques to complete assignments in line with the General Secretary office activities and goals, The duties will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels, Be self-motivated, have the ability to multi-task, be creative and proactive, Understand and respect cultural, religious and political environments and use diplomacy when working with staff, partners and constituency, Knowledge and comfort with church and faith based organizations is essential, Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications, Assist as back up support to other Executives, Oversee facility issues and work with building management as needed, Planning, coordination of travel and events, Manage special projects and events as needed, Preparing responses to correspondence containing routine inquiries, Post, update and maintain documents to SharePoint and Backlot sites, Overall administrative assistant duties will be assigned including phone coverage, calendaring various schedules, May participate in larger-scale projects that require weekly, monthly or quarterly touch base meetings, Prefer 2 years providing administrative support in technology organizations, Keeping individual and central filing systems up to date, Pro-actively tackling issues related to administrative processes to ensure speed and efficiency, Responding to queries and requests for information from Exco / HR Exec / Regions / countries etc. Serve as an … Handles filing and keeps files (hard copy and electronic) up to date. Additional Secretary Resumes are available in our database of 2,000 sample resumes. How to write a secretary resume that will land you more interviews. Therefore, it is safe to say that a resume is an essential paperwork, especially when applying for a high-ranking job position, such as a senior executive. ... and easy export to MS Word and PDF. You need to demonstrate that you can have an impact in your roles and are a good culture fit. Viewing and filing the supervisor’s e-mails, and decision making on how to handle the correspondence based on content and priority. An Executive Secretary supports senior staff members by managing various administrative tasks on their behalf. ), Provide professional high level secretarial support to Senior Management, Understand and provide support to write up the Region’s strategy and vision, Manage communication and documentation flows, including preparation of business correspondence, presentation materials, speeches, setting up and preparing meeting agenda, minutes, follow-up on outstanding action items discussed, Collaborate and support Marketing/Communications team in organising corporate functions and events, Degree in Business Administration or related discipline and/or with recognised secretarial qualifications, At least 8 years of relevant experience in serving senior executives from the sizable organizations. Your role as Executive Assistant covers more complex, technical and even confidential responsibilities than a secretary or entry-level assistant. How to write a secretary resume … Attend departmental training (such as PBU, Cannon) and applicable Corporate HR curriculum when offered, With clear direction, but acting with considerable independence, performing advanced, diversified and confidential admin and secretarial support, Tactfully handling inquiries and/or refers to appropriate personnel, including FFP and customer feedback, When necessary, providing telephone backup for Reservations &Ticketing and sales, Recording customer feedback and communicating within the office as well as with HQ regarding all complaint cases, Performs reception duties; handling incoming calls, greeting and directing guests, processing mail, Provides administrative support to REA team members and clients, Prepares correspondence, including composing routine letters, emails, and memos, Schedules appointments and maintains calendars for management team and client meetings, Collects, organizes and analyzes data for specialized reports and coordinates the collection and preparation of operating reports, Proactively provides additional general office support, making recommendations as appropriate, Building Relationships/Interpersonal Skills: Maintains positive relationships inside and outside of work group, manages differences constructively, High school diploma or equivalent combination of education, certification, and experience, Successful experience in a higher education or non-profit environment, some knowledge of UM and policies, procedures, and practices, Extensive Microsoft Office experience including, but not limited to Outlook, Word, PowerPoint preferred, Demonstrated experience effectively managing multiple calendars through Outlook preferred, Experience arranging meetings, conferences, booking travel and expense reimbursement preferred, 4 years experience in an administrative capacity in a medium or large size company with administrative skills, Must be fully competent in MS Office applications, Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work, Responsible for efficient management of the routine tasks of the office. Home » Online Resumes » PDF-DOC-TXT-RTF » Clerical & Administrative Resumes » Executive Secretary Resumes. Provides ongoing public relations on supervisor’s behalf with visiting dignitaries, sponsors, government agencies, researchers, and others. © Copyright 2007-2021 Mingle, LLC. ), Provides administrative support to department management and staff; provides front office backup reception and assists with unit programs as needed, Schedules appointments and maintains office calendars; assists team with event registration and makes necessary travel arrangements and assists with reimbursements, Uploads materials and presentations to websites and ensures page content is current, including social media coordination, Coordinates with Student Interest Groups, volunteers, and other School of Medicine departments and committees, Pre-screens medical school applications and processes according to status including file creation and noting appropriate history and processing dates, Acts as back-up for Assessment Day processing and proctoring of applicants for Situational Judgement Testing (SJT), Participates in Assessment Day activities including tours, escorting applicants to Multiple Mini Interviews (MMI) and SJT’s, MMI set-up, and lunch, Opens, reviews, sorts and distributes mail, Organizes administrative duties to include: maintain office filing, Prioritizes, receives, and screens visitors and telephone calls, Prepares and/or coordinates the preparation of correspondence, forms, reports and other written communications as required, Prepares, processes and edits personnel, financial or operational reports and documents, Provide direction to departmental and administrative level clerical employees, Shift is from 8am to 4:30pm and as needed, Approximately five years progressively more responsible related work experience required, Background in event planning and coordination strongly preferred, Experience with Microsoft Office Suite Preferred, Experience with PowerPoint, Word, Outlook, and Excel, Responsible for travel arrangements for the Vice Provost including airline and hotel reservations, ground transportation arrangements, meeting arrangements, and expense reports, Set up meetings, including all logistics (space, food, AV, etc. making copies, collating), Attends major ICLE events to assist with set-up and registration on an as-needed basis, Serves in back-up capacity for Administrative Assistant Senior and other administrative support staff as needed, Bachelors’ degree in related field or equivalent combination of education and experience, Familiarity with U-M policies and procedures, Provide administrative/secretarial support to the department executive, Maintain confidence and protect operations by keeping information confidential, Contribute to team efforts by initiating communication with team leaders and accomplishing related activities as needed, High school diploma or general education diploma (GED), 3 years of secretarial or administrative assistant experience, Communicate via phone, email, and in-person with senior executives of portfolio holding companies. - Choose from 10 Leading Templates. RESUMES AND COVER LETTERS A resume is a brief, informative summary of your abilities, education, and experi-ence. What Is an Executive Resume? Filing, Scheduling, Typing, Acquisitions, Administrative Assistant, Claims Adjuster, HR, Human Resources, Licensing, Litigation, The attached resume and letter samples are provided to assist you with ideas for layout and content for creating your own, one of a kind resume and cover letter. Build Your Own Now. Making a good impression on your potential boss without even seeing him is not an easy task. Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills (Microsoft Office Suite preferred). Executive secretaries must be quick professionals with great time-management and multitasking abilities. For help with your resume, check out our extensive Executive Secretary Resume Samples. Hosting visitors, Performing selected personal duties for management, Co-ordination of travel arrangements across the business including visitors from abroad, Raising purchase orders on behalf of Management members and signing of invoices and following through with accounts, Preparation of expenses claims for Senior Management team, Management of Corporate Credit Card use/spending, Co-ordination of meetings, staff meetings, outings, functions and conferences - agendas rooms, refreshments and IT facilities (including video conference, telepresence), General adhoc projects across the entire business, Provide support for the Director of Hotels/Downtown Disney/Aulani Engineering Services & Manufacturing, Have the ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities including preparing written communication, expense reports, spreadsheets, presentations, various departmental and divisional reports, meeting notes, copying, filing, faxing, and telephone coverage, Coordinate multiple meetings and calendars, make appropriate decisions and take a proactive approach to ensuring the office and technical team is organized and efficient, Coordinate various Resort initiatives for department (Cast Survey, Disney VoluntEar Cast Community Fund, distribution to Cast of Resort milestone buttons & pins, etc. for generating and editing memos and emails) and are proficient in MS Office (Microsoft Word, Excel, PowerPoint, and Outlook), Providing administrative support to Japan President & CEO through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making invoice arrangements, Proactively support internal customers by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple Japan staff members, Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events, Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature, Provide general office administrative services, Assist with job candidate interview scheduling, Input and update data into Oracle databases and other corporate systems to perform the above secretary assignments. This may include answering phones, assisting post production in placing dub orders, distributing dailies or updating delivery schedules. Don't rush to finish your cover letter for resume as fast as possible. Assures discreet handling of all business, 10% Provides general administrative support, Prepares expense reports and PCard reconciliation for Director and Associate Director, as well as staff attorneys. A good cover letter can make you stand out from … Administrative Assistant, Compliance, Customer Service, Typing, Typing Skills, Tags for this Online Resume: Schedules work, establishes priorities and ensures deadlines are met. Highly organized with 5+ years of experience of administrative work. There are three classifications in this job. Executive Secretary Remarkable knowledge of the organization, punctuation and composition of business letters, reports, and charts. … Complete University’s annual inventory reporting requirements, Assist with periodic employee events. You’re often referred to as the “heartbeat of the organization” and for a good reason. Surplus unwanted items, Act as a liaison between the Department and facility management and maintenance teams. July 11, 2016 | By the Resume Genius Team. Use one of the top resume fonts like 10–12pt Arial or Garamond. Coordinate information required by Property Accounting as assets are acquired. EXECUTIVE SECRETARY JOB DESCRIPTION Employees in this job perform secretarial and executive support activities to assist administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government. Tags for this Online Resume: Makes travel arrangements as needed, Facilitates communications between executive director and his direct reports. Experience in business … Field incoming calls. Add … Creates and modifies reports, forms, charts/graphs, and presentation materials using various software programs. Drafts correspondence of a highly confidential nature, Reviews and prioritizes all incoming correspondence. Secretary Cover Letter Example . Executive Secretary Job Summary. Serves as back-up approver for PCard transactions and requisitions in PeopleSoft as needed, Planning and scheduling on-site and off-site meetings / video conference calls with co-ordination of global time variances and multiple global locations, Providing general office support for the Global team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, and SAP processing, High school diploma with experience supporting senior management, Strong proficiency in Microsoft Office; ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical, Ability to accommodate a highly varied work schedule, (i.e. and add funds), A minimum of 3 years of experience in and administrative role, Any experience in television, marketing and/or entertainment, Communication skills: email / calendar management / phone coverage, Proactively review the day/week/month and resolve conflicts in a timely manner, block calendar for travel time, set up VTC (as needed) and secure conference rooms, Ensure the phones are covered and answered in a professional manner, be knowledgeable of subject matter and supportive with all those who contact the Executives, Compile weekly reports and transmit to divisional Vice-President’s office after review with Executives, Ensure email is addressed and tasks are completed, Planning & Organization: travel planning / deadlines and deliverables, Support travel arrangements, including expense reports for the Executives and others as directed, Reflect travel plans on Outlook calendar, including sufficient travel times, planned meetings and locations, Track and remind leaders of critical deadlines and deliverables, Out of office notifications and coverage (in advance) for leaders and sel, Professionalism and Disney Excellence: understand / stay informed and comply with all Company policies, Understand, stay updated, educated and comply with all Company policies, including attendance, Ensure Executive’s requests are dealt with in a timely fashio, Initiative and Action Orientation: independently recognize and proactively manage urgent requests, Anticipate the changing needs of the Executive and fulfill them on a daily basis, Work on multiple tasks concurrently each day to ensure all responsibilities are covere, Problem Solving: identify & analyze problems, initiate effective solutions within Disney standards, Anticipate problems and take reasonable measures to avoid them in the present and futur, Learning and Development: participate in various leadership training classes / leverage all available resources to stay current on latest technology that support productivity, Leverage all available resources to stay current on latest technology that support productivity, Assist Executive with operation and use of electronic and mobile devices such as iPhone, PC, iPad, etc, Technical Knowledge: skills / software / devices, Ability to proofread all communications from the office of the Executive, Minimum 3 years Secretarial experience or equivalent, Ability to work in a fast paced, dynamic team environment with a minimum of direction or follow-up, Demonstrated computer proficiency within a Windows environment including MS Office products (e.g., Word, Excel, PowerPoint, Outlook) and SAP, Demonstrated strong verbal and written communication skills in addition to telephone etiquette skills, Proven ability to building working relationships, influence all levels by being knowledgeable and credible, Walt Disney Company experience including knowledge of Company policies, culture and operating practices, Ability to operate all standard office and conference room equipment, including VTC, Experience in developing professional presentations, High school diploma with applicable continuing education, 25% - Maintaining print and electronic law files, including filing, purging and retrieving files, 20% - Answer and screen e-mails and telephone calls, taking messages, providing information or redirecting as appropriate, 15% - Schedule and maintain calendar of appointments, meeting and travel itineraries, and coordinate related arrangements. Download Executive Secretary Resume Sample as Image file, Executive Personal Assistant Resume Sample, Provide administrative Retail Link access, attribution and light reporting work for VP, Walmart International, Create and modify templates to design PowerPoint presentations, Manageing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency, Manage and prioritize calendars for multi-person teams, Assist with IO Recognition program for Merrimack IO associates, Providing executive office support for the Vice President of Global Business Services and Global team, Assist Merrimack IO associates with repair of equipment issues and facilities-related issues, Travel organization for Manager and other VIP visitors, Provide administrative and clerical support to MD, Team Work and good collaboration with "can do" attitude, Participates and supports manager in accomplishing the respective tasks, and managing the responsibility area, organization or assigned projects, Responsible for management of documents received for signatures/approval - both online and offline, Providing general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing, CDRL A02-14 (monthly frequency): review all monthly Manu Kai self-assessments. Looking to work as a professional secretary in an expanding organization that provides opportunity for career advancement. ), Ability to prioritize and multi task in a fast-paced environment, Highly organized, collaborative, and detail oriented, A minimum of 3 year of secretarial/administrative assistant experience, Some film/television production or related industry experience preferred, A minimum of 5 years of secretarial/administrative assistant experience, Communicate and interact professionally with key executives as well as their Executive Assistants at the client site as well as senior management within the firm, Uses an organized and systematic approach to achieve results in the most efficient and productive manner, Answer and screen incoming calls in a professional manner while providing assistance and obtaining accurate information, Able to routinely handle sensitive/confidential information where the highest level of discretion is expected, Schedule meetings, organize and maintain Outlook calendars, Able to understand challenges facing Senior Partner and be able to manage/reschedule priorities effectively, Follow through on client and group projects, Analyze and summarize incoming communications, Set up, proof, compile, create and distribute high standard business correspondence including memos, letters, e-mail presentation material and written statements with little or no guidance, Proofread documents for grammar, content and accuracy, Create and maintain electronic/hard copy files system, Manage travel arrangements for both international and domestic business trips, Coordinate and plan all aspects of meetings/conferences, Distributions of specific briefings to email distribution list, Able to perform in unique and changing environment by responding effectively to changes and deadlines, Display an appropriate sense of urgency, practicality, and integrity, Display positive, professional attitude and presence, Minimum 5 years of relevant experience, in a large corporate environment preferred, Excellent interpersonal skills and pleasant, positive demeanor, Creative problem-solving; ability to develop innovative solutions to complex issues, Ability to manage time with a minimum of direction or supervision, Ability to interpret difficult situations, exercise good judgment/decision making when necessary, Ability to work independently as well as within a team, Ability to multi-task in a high-stressed environment, High flexibility - ability to constantly prioritize/reassess multi-functional position, Self-motivated and able to leverage instinctively, Advanced Word, Excel, PowerPoint and Outlook experience, Providing executive office support for the VP, Sales Capabilities and other members of the leadership team, Planning and coordinating meetings; agenda, calendar invites, equipment, meals, post meeting recap and any additional meeting needs or requirements, Scheduling meetings / Video Conference calls with coordination of global time variances and multiple locations. Coordinate monthly meal money for trainees; prints, cuts, counts, etc, Support VP to monitor all T&E and category team budget control, Ability to produce spreadsheets and PowerPoint presentations, Handle small projects, such as LOB activities, organize on-site and off-site events, Be responsible for team administration including translation, travel arrangement, office purchasing, etc, Minimum of 3 years’ experience in assistant role and/or in marketing, sales or category team support and administration, Ambitions for learning & continuous improvement, Business related bachelor degree or some college education, Well developed computer knowledge, particularly in the use of MS Office and email, Minimum 2 years work experience as a secretary or Senior Clerk in a hotel or big company, Strong inter-personal skills and ability to lead, Should be flexible with shifts and attendance of hotel events and activities, Provide administrative support to the General Manager, Human Resources, Schedule appointments, coordinate meetings and arrange for internal and external meetings including HR Town Halls, Assist GM, HR in the planning of meetings and prepare materials for presentations, Administer and maintain various schedules, records and human resources related files. Above are the necessary skills for Executive Secretary job position. ), Exceptional problem solving and time management skills, Proactively support the assigned manager and team by independently handling all assigned duties, taking direction from and balancing the needs of staff members, Maintain and coordinate calendars, schedule appointments and meetings and arrange travel schedules and itineraries, Process and reconcile Travel & Living expense accounts, Schedule, plan, organize logistical details and draft minutes for in-house and off-site meetings, Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents, Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying and office supplies, Must submit your application for employment through to be considered (Internals via COS), Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check, Must be willing to work out of an office in Stamford, CT, Legal authorization to work in the U.S. is required. Networking, Social Media, Communications, Database, Human Resources, Business Development, Monitoring, sheets, Email, Scheduling, Tags for this Online Resume: Retrieve all Manu Kai self-assessments from PRISMS. Federal Resume: Template, Example & How to Write . Receive and distribute mail and packages. - Instantly download in PDF format or share a custom link. Follow up to ensure processes are completed in a timely manner - i.e. , major donors, parents and other VIP ’ s behalf with visiting dignitaries, trustees other... Take advantage of these Samples to use to create your own resume organizes and..., special projects, 20 % creates correspondence, communication, and differentiate you from can-didates. To build a great resume and win the job of Executive Secretary in profit oriented organization be a fit..., gathers and organizes supporting information, as well as your LinkedIn profile or Facebook details! 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